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Position Title: Executive Assistant
Requisition ID: 3021
Career Group (ADSP): Administrative
Division: Qc - Marketing Metro (80069072) 
Department: Marketing and e-Commerce  
Work Location: METRO ON - 5559 DUNDAS STREET W (#A-DUND) 
Province: Canada : Ontario 
Position Type: Permanent  
 

 

Summary:

 

The Executive Assistant provides complete and confidential administrative support to the VP and Directors including general clerical support and reception duties for department

      

Specific Responsibilities:

  

  • Prepare and distribute memos, letters and other documents
  • Open, sort, prioritize and distribute incoming and outgoing mail
  • Co-ordinate travel arrangements including flights, transportation, and hotels for the department
  • Manage calendars, appointments, meetings and all matters pertaining to the schedules, as required.  Updates and prepares travel log information and expense reports.  Manages company car related tasks.
  • Co-ordinate, maintain and track project-based work, reports, contact lists, organizational
    charts and other files as assigned
  • Complete security requests for new hires and additional permissions as requested
  • Make necessary arrangements for internal and external meetings and events including booking conference rooms, ordering refreshments and special audio/video equipment, support planning of annual SMC and other internal events
  • Review and summarize miscellaneous reports and documents; prepare supporting documents as necessary
  • Receive and screen e-mail communications for the VP and provide assistance to prioritize, channel, and facilitate communication
  • Coordinate department activities, schedules and projects; develop and recommend office procedures and systems; ensure smooth office operations
  • Prepare and submit Department timesheets to Payroll for processing
  • Follow-up to ensure payment of vendor invoices & manage department supply orders
  • Others duties as required to ensure successful execution of key marketing initiatives, communication campaigns and community investment initiatives.

      

Qualifications:

 

  • Post - Secondary education (Certificate/Diploma/Degree)    
  • 3-5 years work related experience    
  • Strong knowledge with Microsoft Office Suite; intermediate skills using Excel and Word, advanced skills using PowerPoint    
  • Ability to adapt and be flexible to unexpected circumstances, peak periods and changing priorities    
  • Strong administrative management skills    
  • Excellent verbal and written communication skills.  

 

IND1

 

Metro values, respects and leverages the differences and competences of all employees from a variety of different backgrounds. We will consider all qualified applicants for employment.
 
Metro is committed to accommodating applicants and employees with disabilities.  Should you require an accommodation or wish to receive this application in an accessible format, please advise.
 
Only applicants that meet the qualifications will be contacted.
 
We respectfully request no calls or unsolicited resumes from agencies.

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