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Position Title: Administrative Assistant
Requisition ID: 4023
Career Group (ADSP): Administrative
Division: Qc - Gestion de projets (80069106) 
Department: Engineering and Construction  
Work Location: METRO ON - 25 VICKERS ROAD BUILDING A (#A-VICA) 
Province: Canada : Ontario 
Position Type: Permanent  
 

 

Summary                        
The Administrative Assistant provides complete and confidential administrative support to the  Director, Maintenance including administrative support and reception duties for Maintenance and Procurement department.                        
                        
Specific Responsibilities                        
•    Prepare and distribute memos,meeting minutes, letters and other documents.                    
•    Open, sort, prioritize and distribute incoming and outgoing mail.                    
•    Schedule, maintain and organize appointments for the department.                    
•    "Co-ordinate, maintain and track contactor check lists, organizational 
charts and other files as assigned."                    
•    Make necessary arrangements for internal and external meetings including booking conference rooms, ordering refreshments and special audio/video equipment.                    
•    Coordinate department activities, schedules and projects; develop and recommend office procedures and systems; ensure smooth office operations.                    
•    Prepare and submit Department timesheets to Payroll for processing.                    
•    Maintain and distribute Vendor list , Maintenance Flash                    
•    Responsible for preparing and managing Contract corespondance for Department (including online process, tracking, scanning, communicating approvals and filing).                    
•    Coordinate, maintain and tracking of miscellaneous reports and spreadsheets of projects, expenses, employee attendance records, confidential employee and department information.                    
•    Performs all other tasks as requested by superior                    
                        
Qualifications                        

  • College study (2 years) in business or administration                    
  • 1 - 3 years work related experience                    
  • Strong administrative management skills                    
  • Advanced knowledge of Outlook, Word, Excel, PowerPoint and SAP                    
  • PowerPoint and  Konwldge of SAP is an asset                    
  • Excellent verbal and written communication skills.                    
     

 

Metro values, respects and leverages the differences and competences of all employees from a variety of different backgrounds. We will consider all qualified applicants for employment.
 
Metro is committed to accommodating applicants and employees with disabilities.  Should you require an accommodation or wish to receive this application in an accessible format, please advise.
 
Only applicants that meet the qualifications will be contacted.
 
We respectfully request no calls or unsolicited resumes from agencies.

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