Maintenance Clerk

Joining our team has its advantages! :

• Flexible schedule to promote work/life balance

• Telecommuting in hybrid mode

• Group insurance from the first day

• Very competitive pension plan

• Generous holiday policy

• Personal days

• Employee Assistance Program

• Free parking

• Opportunity for professional development

Summary: 

The Maintenance Clerk assumes all tasks related to the maintenance expenses for the stores and DC's. This includes, but is not limited to, processing invoices and credits in a timely manner, issuing PO's, and completing various reports. 

Specific Responsibilities: 

• Manages accounts payable - prior to payment, examines invoices to determine the accuracy of the expenditures, ensures all costs are correct, selects the proper account, enters for payment. 

• Prepares documents relating to PO requests, gets internal approval, and issues PO's 

• Prepares complete and accurate reconciliation accounting reports in timely manner. 

• Responds to various queries from clients (vendors, stores) and Maintenance personnel pertaining to maintenance issues in a timely manner. 

• Keeps various reports and spreadsheets accurate and up to date. 

• Analyses vendor's account/billing problems and acts as a liaison with vendors regarding account reconciliations. 

• Assists supervisor and/or Manager with investigating and responding to various inquiries. 

• Participates in various projects and multi-store roll-out as the main administrative source (end of year project closing, project opening, contract entries.)   

• Files all related documents. 

• Executes all other related tasks requested by their respective supervisor. 

Qualifications: 

• College studies (2 years) with focus on accounting. 

• 1-3 years relevant experience in an office environment. 

• Intermediate level knowledge of MS Office. 

• Excellent data entry skills (fast & accurate). 

• Ability to manage and organize workload. 

• Excellent communication skills, both written and verbal. 

• Working knowledge of SAP an asset. 

Relationships: 

Internally - Stores, Maintenance team, and various departments. 

Externally - Vendors & suppliers